Missouri Public Library Director’s (MPLD) Meeting Minutes December 3, 2021
Location: Stoney Creek Hotel and Conference Center
APPROVED
JUNE 2022
The December business meeting of
MPLD was called to order by President Lisa Garro at 11:04 am. There were 53
members who attended the meeting.
Minutes:
Eva Dunn moved to accept the minutes from the June 2021 meeting as presented
and Sue Lightfoot Horine seconded the motion. Motion carried.
Treasurer’s Report: Steve Potter
presented the financial report to the membership. Cash balance as of December
1, 2021 was $8,873.67. Seventy-four people registered for the December 2021
MPLD conference.
Jami
Livingston moved to accept the Treasurer’s report as presented and Regina Greer
Cooper seconded the motion. Motion carried.
Recognition for Retiring Library
Directors:
●
Karen Moore - Wright County, December 30, 2021
●
Glenda Wofford - Salem Public Library, January 31, 2022
● Pat Rainwater - Reynolds County Library District, December 31, 2022
● Teresa Tidwell - Caruthersville Public Library, May 27, 2022
Unfinished Business: None
New Business:
●
MOREnet report from Carrie Cline, MOREnet Council
representative
○
Rates will stay the same for the coming year.
○ Sue
Lightfoot Horine’s term is ending, but she requested to remain as a council
representative for another term.
Margaret
Conroy made a motion to allow Sue to remain on the MOREnet council and Rachael
Grime seconded the motion. Motion
carried.
●
Public Library Standards Committee report by Michelle
Mears, committee chair
○
The committee has been tasked with re-examining the
Public Library Standards and updating them.
They have subdivided into two groups and are working to eliminate
duplication and to create a new tiered system. They hope to have a draft to
share at the June 2022 meeting.
○
Committee Members:
■
Michelle Mears, Rolling Hills Library, Chair
■
Gina Milburn, Barry Lawrence Regional Library
■
Katie Hill, Cape Girardeau Public Library
■
Steve Campbell, Scenic Regional Library
■
Steve Potter, Mid-Continent Public Library
■
Tony Benningfield, Jefferson County Library
■
Elizabeth Plotner, Daviess County Library
■
JoEllen Pratt, Cameron Public Library
■
Mary Beth Revels, St. Joseph Public Library
■
Stacey Embry, Morgan County Library
■
Teresa Tidwell, Caruthersville Public Library
●
● A Nominating Committee was
appointed (they will make secretary nominations at the June 2022 meeting)
○
Anmarie Gibson
○ Patrick Wall
○ Steve Campbell
Location of Next
Meeting(s):
● June
2-3, 2022 - Cape Girardeau, MO
● December
1-2, 2022 - Columbia, MO
● June 2023 - Independence, MO
● June 2024 - Kirksville, MO
Announcements:
●
Claudia Cook, incoming MLA President, welcomed input on
how MLA could be improved. Steve
Campbell offered a suggestion of having joint conferences. Many expressed they appreciated attending the
conference remotely. Jami Livingston voiced that the MLA statements that have
been issued have been appreciated.
●
Steve Campbell asked if MPLD should create a statement
on Intellectual Freedom. Anmarie
Gibson suggested forming an MPLD Intellectual Freedom committee to provide the
support. Jeana Gockley and Margaret
Conroy encouraged the continued support of MLA and their IF committee. Jami
Livingston reminded attendees to report challenges to both ALA and MLA. Regina
Greer Cooper suggested learning more about specific book challenges that other
libraries have faced at the next conference - possibly a panel discussion or
separate session. Lori Morgan suggested
a session on how to report book challenges to MLA or ALA.
●
Margaret Conroy encouraged attendees to take home the
shelf talker holders from the box outside the meeting room.
● Michelle Mears requested that Steve Campbell send the proposed legislative information out to the MPLD LISTSERV.
● Directors were reminded to email headshots to Rachael Grime at director@little-dixie.lib.mo.us so she can create a MPLD directory.
Adjournment
motion made by Eva Dunn. Patrick Wall
seconded. Motion carried. Meeting adjourned at 11:33pm.
The next business meeting will be held at the June 2022 meeting in Cape Girardeau, MO.
Respectfully submitted,
Jeana Gockley, Joplin Public Library
MPLD Secretary
Missouri Public Library Director’s (MPLD) Meeting Minutes June 4, 2021
Location: Zoom
The June 4th business meeting of MPLD was called to order by President Rachael Grime at 12:00pm. There were 50 members who logged into the Zoom meeting.
Minutes: Jacob Johnson moved to accept the minutes from the December 2020 meeting as presented and Michael Davis seconded the motion. Motion carried.
Treasurer’s Report: Steve Potter presented the financial report to the membership. Cash Balance as of June 1, 2021 = $8,133.58 with a receivable of $0, $0 liability with total assets equaling $8,133.58. Steve said in terms of expenses, we paid for our legal expenses and put down a deposit at Stoney Creek in Columbia MO for the December 2021 MPLD Conference.
Michael David moved to accept the treasurer’s report as presented and Steve Campbell seconded the motion. Motion carried.
Retirements:
o Becky Wilcox from Doniphan-Ripley County is retiring June 30, 2021 – her replacement will be Megan Michel
o Vicki Lewis from North Kansas City Library retired, Lori Mangan is the new director there.
o Gina Smith – Brookfield Public Library - will be retiring.
· New:
o Lori Mangan – North Kansas City Library
o Karen Graham – De Soto Public Library
o Renee Brunnet – Christian County Library
o Shawnie Kennedy – West Plains Library
· Others who have left:
o Terry Broz – Montgomery City
o Elizabeth Outar – Crawford County
o Tanya Shelton-Council – Trails Regional Library
o Candy Warren – Livingston County
o Jennifer Conway – Rock Hill
Unfinished Business:
● Missouri Public Library Standards Committee
○ Stacy Embry reported there are 12 people on this committee plus Robin Westphal, State Librarian and Debbie Musselman, State Library Development Director.
○ They have divided into 8 divisions and sub committees.
■ One subcommittee created intro forms.
■ Another subcommittee has been looking at minimum requirements for those considered to become librarians.
○ They are getting ready to break up into the 8 divisions beginning with one section at a time.
○ They have some concerns with discrepancies between tiny libraries and large libraries especially those with a lot of money and those with very little money. They are going to start looking into those to see what issues come up.
New Business:
● MOREnet: report by Michael Davis, Vice Chair
○ The current discussion is how COVID has affected members. MOREnet would like to know what else can they do to help with the communities needs in response to COVID. More specifically, how can they help with challenges concerning COVID, what new products does your organization need, what new services will your organization need, and what new funding sources do you think your organization will pursue.
○ Their next meeting will be on Monday, June 7th. If anyone has any suggestions you would like to see MOREnet do in response to COVID or otherwise, contact them by emailing them or post through MPLD listserv.
○ MOREnet has money, they spent money, and there will be federal money that is coming out.
○ They will be participating in the super computing 20-21 conference in St. Louis.
○ They’ve added technology errors and emissions coverage and still undergoing a USAC E-Rate review.
○ For round 3 of federal funding under The American Rescue Plan, there might be some money available for libraries such as the FCC E-Rate connectivity fund for low-income students and students with disabilities.
● Dues Holiday
○ Steve Potter sent an email in April or May. When looking at our balance sheet, we were beginning to build up a fund balance. Steve commented that it is not our purpose to raise money but to further our mission. He calculated that if we do not collect dues this year, we would lose about $2000.00 in revenue, however, as far as expenses, we do not have many. There may be about $500.00 in expenses. We currently have about $8100.00 in the bank and Steve likes to have at least $5000.00 in the account. There is more than enough money in the bank. Steve made a proposal that every public library would be considered a member of MPLD for fiscal year 21-22. If this proposal passes, he will send out an email to all public libraries and outline what this would entail. He is hoping this will allow previous non-members to test the waters, encourage more participation, collaboration, and networking.
○ Steve Potter made a motion that MPLD have a dues holiday and extend membership for all Missouri Public Libraries as recognized by the Missouri state library, for fiscal year 21-22.
○ Discussion by Steven Campbell who thought we could collect money as usual and use the extra money for other things such as scholarships for those who cannot afford membership or conferences for years to come instead of giving free membership for one year. It could help small libraries who cannot afford hotel bills, etc. Rachel Grime asked if people could use the Show-Me Steps grant for those who cannot afford conference. Steve Campbell commented that most people do not have the expertise or the time to write a grant. Christal Bruner from Mexico-Audrain Public Library said she believed this would be a good time to offer free membership because there are so many new directors. This would give them the opportunity to meet the other library directors and become familiar with what MPLD has to offer. She believes once they see what all MPLD has to offer, they will include membership in future budgets or will write grants to become members in the future. She said it would give directors from small libraries a chance to rub elbows with libraries around the state who can use their knowledge to help them run a library. Christal believes this will be a wonderful way for new directors to ease into the position that they have. Steven Campbell commented that it isn’t necessarily the MPLD fees that are too expensive for small libraries but the cost of hotel, food, and transportation to go to conferences. Jacob Johnson from Webb City Public Library suggested we give members the option to pay the dues or not. Reginia Cooper of Springfield-Green Library agrees with Steve Potter and that we can keep this in mind for future flush years. She suggests we go with the free dues holiday this time. In chat conversation, Hallie Yundt Silver commented that there might be a limit on the number of times libraries can use the Show Me Grant. She would like for the meetings to continue to by hybrid so those who cannot travel, can still participate.
○ Michael Davis made a call for the question, Tony Benningfield made a 2nd to vote for the dues holiday. Motion passed.
○ There was some discussion if directors wanted to opt out, they could let Steve Potter know. Rachel Grime asked if every library was on the list. Steve said they added all libraries during COVID. This will stop after the dues holiday is over and the list will go back to being MPLD membership only.
○ Rachel Grime suggested to all new library directors to be sure to subscribe to the MPLD Listserv. Steve Potter will do a mass email to everyone about this and if they want to opt out, email him at spotter@mymcpl.org.
● Yearbook
○ Rachel Grime would like to create a yearbook with everyone’s picture and a synopsis about each person. She believes this will help new people will have a chance to put faces with names during future meetings.
● Election of Officers
○ Lisa Garro will move up to President, Katie Hill Earnhart will move up to Vice president, Steve Potter and Mary Beth Revels will remain Co-Treasurers. There was discussion on who would be willing to be Secretary. Some said they would if they did not have to move up to Vice-President then President in subsequent years. Regina Cooper suggested we bring this issue up at the next meeting to end this tradition of moving up positions every year. Mary Beth Revels disagreed in that she said it was not a hard job to do and it is a good stepping stone and each person learns what to do in this 3-year commitment. Patrick Wall also said that the past officers have been very good at helping the new officers. Jeana Gockley had a few questions then offered to be secretary.
○ Jodie Polk nominated Jeana Gockley as secretary. Tony Benningfield seconded that motion.
○ Patrick Wall motions the new slate of officers:
■ Lisa Garro, President
■ Katie Hill Earnhart, Vice President
■ Jeana Gockley, Secretary
■ Steve Potter and Mary Beth Revels, Treasurer and Assistant Treasure
○ Regina Cooper – 2nd.
○ Motion carried.
● Steve Potter suggested we have a healthier discussion in the future concerning the Secretary position.
● Location of Next Meetings
○ 2021
■ December in Columbia at the Stoney Creek Inn
○ 2022
■ June in Cape Girardeau
■ December in Columbia at the Stoney Creek Inn
Adjournment motion made by Regina Cooper. Jake Johnson seconded. Motion carried. Meeting adjourned at 12:44pm
Next business meeting will be held at the December 2021 meeting in Columbia, MO.
Respectfully submitted,
Lisa Garro, Heartland Regional Library System
MPLD Vice-President
Missouri Public Library Director’s (MPLD)
Meeting Minutes
December 4, 2020
Location: Zoom
The December 4th business meeting of MPLD was called to order by President Rachael Grime at 8:05am. There were 61 members who logged into the zoom meeting.
Approval of the minutes from the June 2020 meeting. Christa Van Herreweghe moved to accept the minutes as presented and Steve Campbell seconded the motion. Motion carried.
Treasurer’s
Report: Steve Potter presented the financial report to the membership. Cash Balance as of December 2nd, 2020 = $10,072.93
with a receivable of $0, $150.00 liability with total assets equaling $10,222.93.
Steve said are accounts are very healthy as a result of not having in-person
meetings in June and December 2020.
· Steve also brought to the group for discussion about the possibility of giving refunds for MPLD conferences. After discussion, there was interest in knowing how this might work with our system and what impact issuing refunds might make to our finances. Steve P will make a formal proposal and present it at the June 2021 meeting.
Recognition:
·
Glenda
Pate retired as of July 31st, 2020.
·
Katie
Hill got married in November 2020. Her new last name is Earnhart.
·
Leatha
Walsh announced her retirement from Putnam County Library effective on November
30th, 2020. The new director will be Dana DeVore.
· Pam Klipsch announced her upcoming retirement from Jefferson County library. Her last day will be March 31st. Tony Benningfield, DeSoto Library, will take her place.
Unfinished
Business:
●
Michael
Davis provided an update from the Ad Hoc committee tasked with reviewing the
Missouri Public Library Standards.
○
The
committee met in June and July via Zoom. After much discussion, the committee
decided that a complete overhaul of the Standards was necessary, but some
disagreements were had about what the final product would look like.
○ The committee decided to take a break from discussions and get advice from the full group. The committee will reconvene in January 2021.
New
Business:
● MOREnet: report by Michael
Davis, Vice Chair
○
Last
meeting was a Zoom meeting on September 3rd, 2020.
○
Much
of the meeting was an update about how MOREnet has adapted to COVID.
○
There
was a change to the MOREnet Council’s Memorandum of Understanding as it relates
to the term of officers. Terms will now follow a calendar year instead of the
fiscal year.
○ Michael reminded members that Sue Lightfoot and Carrie Cline serve as members on the MOREnet Council. Carrie Cline’s term is set to expire. Michael moved to reappoint Carrie Cline to the council for a three-year term. The motion was seconded by Sue Lightfoot. Motion carried.
● Rachael updated the group about the need to change the proposed location for the June 2021 site. It was originally scheduled for Cape Girardeau, but there is a scheduling conflict with the location host (Katie). Jami Livingston has graciously offered to swap her schedule June 2022 hosting with Cape Girardeau. Michael Davis moved to approve the swap resulting in the June ’21 meeting being held in Kirksville and the June ’22 meeting in Cape Girardeau. Tony Benningfield seconded the motion. Motion carried.
●
Steve
Campbell submitted a proposal to the group for the Missouri Public Library Hall
of Fame.
○
Steve
C’s proposal would recognize exemplary service among former Missouri public
librarians. Additionally, the Hall of Fame will educate Missouri public librarians
about the incredible foundation created by previous generations of public
librarians in the state.
■
Consideration
of a nominee would not be based on their length of service. They do not need to
be a director nor do they need to hold a master’s degree in library science.
The nominee must be retired or deceased and have worked in a MO public library.
■
The
inaugural class (2021) will consist of nine inductees, followed by up to three
new inductees each year.
■
Cost
for the Hall of Fame would be minimal
■
A
location for the plaques is still being determined.
■
A
selection committee will be made up of MO Public Library Directors.
○
After
discussion about procedure and finances, Katie
Hill Earnhart made a motion to set aside $1000 for the initial start-up of the
Missouri Public Library Hall of Fame with future budgetary needs to be
presented by the committee to the full MPLD group. Tony Benningfield seconded.
Motion carried.
○ Steve C will head up the committee with Rachael Grime, Stacey Embry, Tony Benningfield, and Jami Livingston volunteering to join the selection committee. If anyone else is interested in serving on that committee, please contact Steven Campbell or Rachael Grime.
●
Location of Next Meetings
○
2021
■
June in Kirksville
■
December in Columbia at the
Stoney Creek Inn
○
2022
■
June in Cape Girardeau
■ December in Columbia at the Stoney Creek Inn
Adjournment motion made by Tony Benningfield. Tanya Shelton-Council seconded. Motion carried. Meeting adjourned at 1:03pm
Next business meeting will be held at the June 2021 meeting in Kirksville, MO.
Respectfully submitted,
Katie Hill Earnhart, Cape
Girardeau Public Library
MPLD Secretary
Missouri Public Library Director’s (MPLD)
Meeting Minutes
June 5, 2020
Location: Zoom
The June 5th business meeting of MPLD was
called to order by President Jami Livingston at 8:05am. There were 57 members
who logged into the zoom meeting.
Approval of the minutes from the December
12th, 2019 meeting. Michael Davis moved to accept the minutes as presented and
Steve Campbell seconded the motion. Motion carried.
Treasurer’s Report: Steve Potter presented
the financial report to the membership. Cash Balance as of June 1, 2020 =
$7,926.79 with a receivable of $1,339.67, $60.00 liability with total assets
equaling $9,266.46. Steve said the reason for the high asset is because of the
pending deposit we have not yet received from easy register. Steve reported there are 78 members currently
registered.
Recognition: Glenda Pate is retiring on July 31st at 5pm.
There will be a party later when large gatherings are again allowed.
· Katie Hill became engaged in Feb.
during a trip to Jamaica. The wedding date is set for November 2020.
· Lisa Garro became a grandmother again
yesterday.
· Ron Eifert announced Pamela Trammell of
Keller Public Library will be retiring soon.
Unfinished Business:
● No unfinished business to report.
New Business:
● MOREnet: report by Michael Davis, Vice
Chair
○ Last meeting was a Zoom meeting on May
27, 2020.
○ They have done some budget adjusting
because of COVID and state cuts to the university. This will not impact of our
fees.
○ MoreNet will keep fees flat for the
year.
○ MoreNet will transfer 50% of any year-end
operating surpluses to the project fund.
○ They have enough working capital to get
them through future funding issues.
○ The REAL Program MOU for FY21
appropriation was 2 million dollars which includes $630,000.00 for online
resources.
○ They have removed 2% merit increase to
staff due to the cuts.
○ Budget reduction plans will save
$836,000.00 for FY20 and $755,000.00 for FY21 and include:
■ reviewing contracts for annual
conference EBSCO at ProQuest.
■ They’ve stopped all fee professional
development and non-essential travel expenses and food purchases for their
staff
■ Prepaying and moving to a standard Cisco
maintenance
■ Postponed equipment purchases,
partnership opportunities, professional services, and training content.
■ They’ve implemented a hiring freeze; no
reclassification or merit raises.
○ MoreNet spent most of their time helping
libraries to use Zoom and created online tutorials for securing Zoom for the
classroom. They converted 12 in-person courses to Zoom, led 29 course webinars
reaching more than 630 participants virtually. They created more than 200 new
subaccounts for new members adding Zoom and assigned more than 16,000 Zoom
accounts for member use. Members have held 516,490 Zoom meetings with nearly
4.5 million participants, totaling n early 142 virtual million meeting minutes.
○ MoreNet partnered with DHSS and the MO
Telehealth Network to provide telehealth to qualifying local agencies.
○ MoreNet also helped libraries extend
their wireless networks to their parking lots for community use.
○ They are issuing 15% credit for
connected members that have already paid their connectivity fee. FY20
connectivity fees will be applied to FY21.
○ Remote learning will likely continue.
○ They are looking at helping utilize hot
spots.
○ They are trying to bring data plan costs
down for consortiums.
● Nominations
○ Nominating Committee
■ Nomination committee Patrick Wall, Steve
Campbell, Mary Beth Revels have nominated the following:
● Rachel Grime – President
● Lisa Garro – Vice President
● Katie Hill – Secretary
○ Motion by Tony Benningfield and a 2nd by
Carrie Cline to approve the nominations. Motion carried.
■ Treasurer continues to be Steve Potter
with Mary Beth Revels as assistant Treasurer.
● Agenda Item Requests
○ Michelle Mears suggested this group to
meet more frequently through virtual means. Margaret Conroy suggested we could
meet possibly once a month if an issue arises that we need to vote on. Steve
Campbell recommended these extra meetings to not be official business meetings
but for occasional support. Regina Greer Cooper suggested we not have a set
schedule for these virtual meetings but rather let the president call special
meetings as issues come up. Steve Campbell suggested we try one in October.
Patrick Wall reminded us of our bylaws which reads that to call a special
meeting, the President, Vice President, or two or more members can do so with a
minimum of five days’ notice.
○ Michelle Mears wanted to talk about our
State Library Standards. She wanted to know if there were any plans to review
them periodically. Margaret Conroy gave the Library Standards origin story. She
said they originated from the Division of Public Library Association (PLA). She
said many libraries were not able meet the standards put out by the PLA. The
State Library adopted them and took over distribution some years ago. Margaret
recommends we tell the state library that it is time to make some changes and
make them stronger. Carrie Cline explained how it was for small libraries when
these standards first came out. She said small libraries felt like they were
run over and didn’t have a say in any of it. Small libraries couldn’t provide
their patrons with the same things a bigger library could. Cheryl Springer said
the first set of standards suggested that all libraries should have a high-tech
audit every year to which small libraries could not afford further proving the
initial standards didn’t work for small libraries, but they did the best they
could. There was discussion concerning what the standards and the state
statutes have for tax levies. They also discussed what was required of
libraries to receive state aid and how other states accommodate the different
sized libraries using levels. Patrick Wall made a motion for the president form
a committee to review the standards to see if they want to move forward in
revising them. 2nd by Michael Davis.
Motion carried. The committee consists of Michael Davis, Gina Milburn, Steve
Campbell, Katie Hill, Tony Benningfield, and Trina Karl. Anyone else who might
be interested in participating on this committee can contact Michael Davis to
be added.
○ Continuing Education suggestions:
■ Juggling grant opportunities
■ HR issues
■ Emergency planning
■ Practicality
■ IT
■ Finance
■ Negotiating with vendors
■ Disaster recovery
○ Encouraging more Directors to present at
the MLA Conference. Ever since the MPLD formed, director attendance at MLA has
dwindled over the years. A lot of directors do not go but instead send their
staff. It was suggested there should be a better director presence. There was a
lot of discussion concerning directors having no time to plan presentations,
conflicting time slots, the need for a higher level of conference
coordinators/presenters, and lack of diversity. It was suggested the Public
Library Division become a stronger division. The question was raised on whether
the MLA is a training organization or an activist organization. MLA is not
pushing for a more active involvement but there isn’t a big enough presence of
directors to push it. MLA conference will consist of a virtual event this year.
● Location of Next Meetings
○ 2020
■ June 5th via Zoom
■ December 3rd & 4th in Columbia at
the Stoney Creek Inn
○ 2021
■ June in Cape Girardeau
■ December in Columbia at the Stoney Creek
Inn
○ 2022
■ June in Kirksville
■ December in Columbia at the Stoney Creek
Inn
○ 2023 – tabled
● MPLD listserv. During the pandemic all
directors were included in the MPLD listserv regardless if they were members or
not. There was discussion on whether to keep them on or take them off. Steve
Potter offered to send out the letter he normally sends to new directors in
order to encourage MPLD membership. He will send it in November when directors
are registering for MPLD conference. In the meantime, we will leave non-members
on the listserv.
● Sue Crites Szostak suggested at future
MPLD conferences, when we are able to physically meet, to also include a Zoom
venue for those who cannot attend the business meeting portion of the
conference.
● There was discussion of why directors do
not join MPLD. Some reasons were: not interested, couldn’t afford it, etc.
Adjournment motion
made by Regina Greer Cooper. Tony Benningfield seconded. Motion carried.
Next business meeting
will be held at the December 2020 meeting in Columbia, MO.
Respectfully
submitted,
Lisa Garro, Heartland
Regional Library
MPLD Secretary
Missouri Public
Library Directors
December 12, 2019
Location: Stoney
Creek, Columbia, MO
Approved June 5,
2020
The December 12th business meeting of MPLD
was called to order by President Jamie Livingston at 3:22pm. There were 46 members
who signed the attendance sheet.
Approval of the minutes from the June 7th,
2019 meeting. Sue Lightfoot moved to accept the minutes as presented and Tony
Benningfield seconded the motion. Motion carried.
Treasurer’s Report: Steve Potter presented
the financial report to the membership. Cash Balance as of Dec. 11, 2019 =
$8345.96 with a receivable of $3362.80 with total assets equaling $11,708.76
before December conference expenses. Steve will pay for MPLD Conf. Dec. 2020 at Stoney Creek. Steve mentioned we
have a lot of cash in the bank with bills to pay. But, even after that, we will
still have a healthy balance (around $7-$8,000). Steve, as part of the June
conference, would like to charter buses to take people to tour multiple MCPL
locations. That will affect the cash balance but not more than having a guest
speaker (like when we had Lance Werner last year or Sally Reed the year
before). Steve reported 66 registrations
for this conference (Dec. 2019) 71 at June 2019, and 61 at the Dec. 2018
conf. Refunds on conferences – MPLD
does not refund any registration fees. However, if a cancellation is made
before the registration cut-off, a credit memo can be issued to be used toward
a future expense. Patrick Wall made a
motion to accept the treasurer’s report as presented, seconded by Cheryl
Springer. Motion carried.
Unfinished Business:
● Michelle Mears requested any interested
parties contact her about renting a motor coach to attend the 2020 PLA
Conference in Nashville, TN - Feb. 25-March 1st. Costs will go down as more
people sign up. UPDATE: Michelle paid the deposit for the bus - there is a
google form for you to sign up and she will invoice you. Michelle will invoice
the week before going.
New Business:
● MOREnet : report by Sue Lightfoot
○ Voted on Steve Klotz to be chair – term
Jan 1 – Dec 31 2020
○ Michael Davis was elected to the MoreNet
Council as vice chair – Jan. 1 – Dec. 31 2020. His board seat term will expire
December 31, 2022
○ Voted on 2021 budget – membership plans
consist of 68% choosing the 3 year full membership, 30% choosing basic
membership plans for public schools, higher academics, and public libraries and
2% are non-profits
○ Happy to announce network connectivity fees
are decreasing for the second year in a row for FY2021
● Insurance Options
○ Chamber of Commerce Insurance – Carrie
Cline from Neosho joined COC plan #1. It is not based on age, all costs for
their library went down, and it is cheaper for doctor visits, urgent care, and
hospital. Your library must be a Chamber of Commerce member to join. Jami
Livingston said her library is now joining it.
○ Discussion on other insurance options
including the Insurance Program Manager’s Group (IPMG) with Jack Abbott, IPMG
Sr. VP and Tami Mills, Broker that spoke earlier at the conference.
○ United Healthcare/State
● Nomination
○ Nominating Committee
■ Nomination committee Patrick Wall, Steve
Campbell, Mary Beth Revels – will have a slate of officers to present at the
2020 meeting election
● Location of Next Meetings
○ 2020
■ June 4th & 5th in Independence at the
Midwest Genealogy Center
■ December 3rd & 4th in Columbia at the
Stoney Creek Inn
○ 2021
■ June in Cape Girardeau
■ December
in Columbia at the Stoney Creek Inn
○ 2022
■ June in Kirksville
■ December
in Columbia at the Stoney Creek Inn
Adjournment motion
made by Katie Hill. Steve Campbell seconded. Motion carried.
Next business meeting
will be held at the June 2020 meeting in Independence.
Respectfully
submitted,
Lisa Garro, Heartland
Regional Library
MPLD Secretary
Missouri Public
Library Director’s (MPLD)
Meeting Minutes
from June 7th, 2019
Location: Joplin
Public Library, Joplin
Approved December
12, 2019
Approval of the minutes from the December
7th, 2018 meeting. Michelle Mears moved to accept the minutes as presented and
Margaret Conroy seconded the motion. Motion carried.
Treasurer’s Report: Steve Potter presented
the financial report to the membership. Steve reported nearly seventy one
people signed up to attend the MPLD meeting in Joplin, breaking the modern
record since records have been kept. Costs are steadily going down with the
approximate cost of June 2018 being $6,026, Winter 2018 being $4,483 and June
2019 being approximately $3,100. Katie
Hill made a motion to accept the treasurer’s report as presented, seconded by
Sue Lightfoot. Motion carried.
Unfinished Business:
Michelle Mears
requested any interested parties contact her about renting a motorcoach to
attend the 2020 PLA Conference in Nashville, TN. Costs will go down as more
people sign up.
New Business:
MOREnet : report by
Carrie Cline
Discussions about the
variety of network services MOREnet provides to member libraries and ways they
can improve
Video and live
steaming through watch.more.net are becoming more important to members who wish
to provide and create more online content.
Potential of a cloud
based content filtering to be added in the near future.
Creation of a
position for IT for rural libraries is being investigated for investment.
Three new databases
are being added for general membership and will be accessible during the Summer
of 2019
MOREnet Council
representation Election
Sue Lightfoot
nominated by Michael Davis for reappointment as MOREnet Council Representative.
Mary Beth Revels seconded the motion.
Unanimous approval by
members.
Non-Resident Fees
Margaret Conroy
brought up the idea of common policies to be set statewide about nonresident
fees and policies.
Suggestion of a
taskforce to create a voluntary state policy, volunteers.
Michelle Mears voiced
her opinion that only libraries using property taxes be discussed within this
proposed policy standard.
Discussion held, task
force agreed upon. Conroy asks that anyone interested contact her for further
information. Task Force plans to meet before the next MPLD meeting in December
2019.
Joint Conferences
Discussion was tabled
Mary Beth Revels,
member on the Missouri Library Association nominating committee, asked for any
interested Directors to consider serving on committees within the organization.
She encouraged people to have a voice within MLA.
Nomination
Nominating Committee
Jami Livingston
nominated Lisa Garro of Heartland Regional Libraries as Secretary beginning
December 2019. Rachael Grime seconded.
Unanimous approval by
members.
No other committee
reports were heard.
Location of Next
Meetings
2019 -- December
12-13th in Columbia at the Stoney Creek Inn
2020 -- June 4th
& 5th in Independence at the Midwest Genealogy Center
2020 -- December 3rd
& 4th in Columbia at the Stoney Creek Inn
2021 -- June in Cape
Girardeau
2021 -- December in
Columbia at the Stoney Creek Inn
2022 -- June in
Kirksville
2022 -- December in
Columbia at the Stoney Creek Inn
Election of Officers
Slate of officers
presented as follows:
Jami Livingston,
President
Rachael Grime, Vice
President
Lisa Garro, Secretary
Steve Potter,
Co-Treasurer
Mary Beth Revels,
Co-Treasurer
Eva Dunn nominated
the officers as presented. Becky Wilcox seconded the motion. Unanimous approval
by members
Adjournment motion made by Amy Hopkins. Glenda
Woodland seconded. Motion carried.
Next business meeting will be held at the December 2019 meeting in Columbia.
Respectfully
submitted,
Rachael Grime, Little
Dixie Regional Libraries
MPLD Secretary
Missouri Public
Library Director’s (MPLD)
Meeting Minutes
from December 7, 2018
Location: Stoney
Creek Inn, Columbia MO
Approved June 7, 2019
The December 7th business meeting of MPLD was called to order by President Tony Benningfield. There were 43 members who signed the attendance sheet.
Approval of the minutes from the June 8th, 2018 meeting. Peggy Northcraft moved to accept the minutes as presented and Rochelle McCaulley seconded the motion. Motion carried.
Recognition of Retirees: Peggy Northcraft (December 2018) and Jacque Gage (February 2019).
Treasurer’s Report: Steve Potter presented the financial report to the membership. As of the December 6th, the checking account balance is $10,175.62 . Steve reported sixty one people signed up to attend the MPLD meeting in Columbia as opposed to sixty eight in December 2017 when it was held in the Ozarks. Terri York made a motion to accept the treasurer’s report as presented, seconded by Geri Godber. Motion carried.
Unfinished Business: None
New Business:
MOREnet : report by
Michael Davis
Discussions about
various state and federal broadband programs have been held
FY19 - 466 members
are full service, 206 have basic membership
MOREnet Council
representation Election
Sue Lightfoot was
previous Chair of the committee
Sue Lightfoot
nominated by Rochelle McCaulley for reappointment as MOREnet Council
Representative. Eva Dun seconded the motion.
Unanimous approval by
members.
Joint Conferences
Steven Campbell
discussed proposed plans by MLA to host joint conferences with other states as
Missouri has done with Kansas in the past.
Campbell asked
Directors who may be sending staff their views on joint conferences for the
future.
Discussion held,
generally favorable and dependent on location for most
2019 Legislative Day
Date: Tuesday,
February 26th, 2019 from 9:30-5pm in Jefferson City
Registration begins
on December 1st
Members encouraged to
attend
Reports of Committees
No reports were
heard.
Mary Beth Revels made
a motion for Michelle Mears to be official Webmaster of website. Sue Lightfoot
seconded the motion. Unanimous vote in favor.
Michael Davis made a
motion that the current sitting President of MPLD have a login to the website
in case of emergency. Steve Campbell seconded the motion. Unanimous vote in
favor.
Location of Next
Meetings
2019
June 6 & 7th in
Joplin
December 5 & 6th
in Columbia
2020
June 4th & 5th in
Independence at the Midwest Genealogy Center
December 3rd &
4th - Unknown
Public Library
Association Meeting
PLA will be held in
Nashville, TN in 2020
Michelle Mears approached membership and asked about interest in renting a large bus to travel en masse. Further discussion will go on MPLD listserv.
Adjournment motion
made by Tony Benningfield. Jami Livingston seconded. Motion carried.
Next business meeting will be held at the June 2019 meeting in Joplin.
Respectfully submitted,
Rachael Grime, Little
Dixie Regional Libraries
MPLD Secretary
Missouri Public
Library Directors (MPLD)
Meeting Minutes
from Friday June 8, 2018
Holiday Inn St.
Louis SW- Route 66
APPROVED, December 5, 2018
The June 8, 2018
business meeting of MPLD was called to order by President Teresa Tidwell. There
were 41 members who signed the attendance sheet.
Approval of Minutes
from the December 8, 2017 meeting. Mary Beth Revels moved to accept the
minutes, Steve Campbell seconded the motion. Motion carried.
Recognition of
Retirees: Three directors retiring.
Treasurer's Report:
Steve Potter presented the financial report the checking account balance is
$9,417.03. Pam Klipsch made the motion
to accept the treasurer's report as presented, seconded by Rochelle McCaulley.
Unfinished business:
None
Committee Reports:
a. Nominating Committee: Rochelle
McCaulley of the nominating committee
presented the slate of candidates for MPLD officers:
Tony Beningfield,
President
Jami Livingston, Vice
President
Rachael Grime,
Secretary
Steve Potter,
Treasurer
Sue Lightfoot moved
to accept the nominations, Carrie Cline seconded.
b. Report from MOREnet Council
Sue Lightfoot
reported on MOREnet.
New business
a. Harris, Harris & Gilbert contract
renewal. Steve Campbell motioned to renew contract for another year. Kristin
Evans seconded.
b. Adding the State Librarian to the MPLD
listserv. Mary Beth Revels motioned to add. Sue Lightfoot seconded.
c. The location of the December 2018
meeting is still to be determined. The June 2020 meeting will be in Independence,
MO.
Announcements
Upcoming meetings.
June 6-7, 2019 meeting-Joplin
December 2019-TBA
June 2020-Midwest Genealogy Center,
Independence
Karen Hicklin moved
to adjourn the meeting. Betty Martin seconded. Motion carried. The meeting was
adjourned.
The Next business meeting will be held at the December 2018 MPLD meeting in Columbia.
Respectfully
submitted, Jami Livingston, MPLD Secretary
Adair County Public Library Director
Missouri Public
Library Directors (MPLD)
Meeting Minutes
for Friday, June 2, 2017
Holiday Inn
Executive Center, Columbia, MO
APPROVED December 8, 2017
The June 2, 2017, business meeting of MPLD was called to order by President Michelle Mears. There were 53 members who signed the attendance sheet.
Approval of Minutes from the December 2016 meeting. Peggy Northcraft moved to accept the minutes, Becky Dunn seconded the motion. Motion carried.
Recognition for Retirees: No retiring directors at this meeting, but mention was made of Barbara Reading retiring as State Librarian and Robin Westphal moving to TN.
Old Business.
The MPLD attorney requested another $1000 to speak at both meetings of MPLD. Steve Campbell moved that he speak only one time a year for the present fee of $1000. Rochelle McAuley seconded. Motion carried.
Treasurer’s Report.
Karen Hicklin sent the financial report over email to the MPLD list. The checking account balance is projected to be $9000.00 before meeting expenses are paid. Becky Wilcox moved to accept the Treasurer's report as presented, seconded by Jim Brown. Motion carried.
Reports of
Committees.
The Nominating
Committee of Rochelle McCaulley, Patrick Wall, and Traci Clare presented the
slate of candidates for MPLD officers:
Michelle Mears,
President
Teresa Tidwell,
Vice-President
Jami Livingston,
Secretary
Karen Hicklin and Steve Potter, Co-Treasurers
Discussion ensued
from the floor, and adjustments to the slate were presented as a motion by
Kristin Evans.
Teresa Tidwell,
President
Tony Benningfield,
Vice-President
Jami Livingston,
Secretary
Karen Hicklin and
Steve Potter, Co-Treasurers
Peggy Northcraft moved to close the slate and accept these nominations by acclamation. Sue Lightfoot seconded.
New Business.
a. Report from MOREnet Council
Carrie Cline reported
that John Gillespie is retiring as director. She mentioned that the net
neutrality debate is ramping up and MOREnet is on the free and open side of
this subject. The FY18 concerns are to increase bandwidth to rural areas and
try to bring fees down.
b. Task Force on State-wide digital
resource sharing
Ten programs from a number of states were presented, along with summaries discussing the potential services offered and issued. Three of these plans, from Connecticut, Georgia and North Carolina were chosen to investigate further by the task force for a report in December.
Announcements.
Upcoming meetings.
o December 7 - 8, 2017 meeting - Lake
of the Ozarks
o June 7-8, 2018 meeting - Kirkwood
o December 6 - 7, 2018 meeting - Lake
of the Ozarks
o June 6 - 7, 2019 meeting – Joplin
Betty Martin moved to
adjourn the meeting, Eva Dunn seconded.
Motion carried. The meeting was
adjourned.
Next business meeting will be held at the December 2017 MPLD meeting in Lake of the Ozarks.
Respectfully
Submitted,
Teresa Tidwell, MPLD
Secretary
Caruthersville Public Library Director
Missouri Public
Library Directors (MPLD)
Meeting Minutes
for Friday, December 2, 2016
Inn of Grand
Glaize, Osage Beach, MO
APPROVED June 2, 2017
The December 2, 2016 business meeting of Missouri Public Library Directors (MPLD) was called to order by President Michelle Mears (Rolling Hills) at 9 a.m. at the Inn of Grand Glaize in Osage Beach. There were 53 members who signed the attendance sheet for the meeting.
Approval of Minutes from the June, 2016 meeting: Allison Spidle (Daviess County) moved to accept the minutes as presented and Sue Lightfoot (Carrollton) seconded. Motion carried.
Treasurer’s Report: Karen Hicklin (Trails Regional) sent the financial report in email to the MPLD list. Total number of members who registered was 59, with 58 attending the December conference. The total number of members is 102, with possibly one additional member paying dues before the end of the year. The checking account balance was $10,297.75 as of December 1, 2016. The group will owe $3200 for the conference expenses, leaving $9031.17 after all bills are paid. Karen remarked that she has sent out the proposed budget and sill provide a new financial report at the end of the year. A motion was made by Steve Potter (Mid-America Regional) and seconded by Steve Campbell (Scenic Regional) to purchase a projector for the group to use at conferences; however, after discussion the motion was withdrawn as it was decided that they could rely on libraries to borrow projectors and cables. Peggy Northcraft (Marion County) moved to use libraries’ projectors and cables for conference and Becky Wilcox (Doniphan-Ripley County) seconded. The motion passed. Steve Campbell inquired why the group seems to have such a large balance in the treasury now and was told that it was because of better record-keeping (dues are being paid and members removed if they are not) and using speakers who do not charge a fee. Steve suggested that we may want to start using paid presenters since the group can now afford the price. Pam Klipsch (Jefferson County) discussed the significance of the reconvening of Congress in Washington this year and how important it is to make clear the relevance of libraries in their funding decisions. Betty Martin (Cape Girardeau Public) moved to set aside $1500 to help with costs to send someone to Advocacy Day during the first week of May, 2017. Eva Dunn (Bollinger County Library) seconded. The motion passed. Sue Szostak (Poplar Bluff) moved that the group give $1000 to the PAC for help with MO Library Advocacy in February, 2017. Mary Beth Revels seconded. This motion also passed.
Retiring Directors – Sue Tangeman of Sikeston retired earlier in 2016 and Sue Oliviera of Webb City is retiring at the end of the year. It was also noted that Alison Spidle of Daviess County will have a child in February and Kristin Bennett of Henry County will marry in March. Michelle announced that there would be cake during the morning break to commemorate these events.
Unfinished Business – None
New Business – Jim Brown’s term ended on the MOREnet Council so a new member had to be appointed. Mary Beth Revels moved and Becky Wilcox seconded to name Michael Davis (Camden County) to the council. The motion carried. In other MoreNet news, Sue Lightfoot reported that the SE and SW Fiber Projects are going well. MOREnet fees will increase slightly according to Jeanne Sullivan.
Reports of Committees – Michelle appointed Patrick Wall (University City), Rochelle McAulley (Ray County), and Traci Clair (Albany Carnegie) to the nominating committee.
Location of December 2018 MPLD Conference – Eva Dunn moved that the location remain at the Inn of Grand Glaize. Claudia Schoonover (MO River Regional) seconded the motion. The vote carried and Michelle said a list of alternate motels will be included with the registration form for those who might choose to stay elsewhere.
TumbleBooks – Steve Potter (Mid-Continent Public Library) read a letter regarding TumbleBooks exclusion of school use, a policy that is causing the Urban Library Council some concern. He was seeking permission to use MPLD in future discussion with TumbleBooks. Discussion ensued on how this is a barrier to collaboration and how license agreements are done. Eva Dunn stated that this would be a good time for all groups – MOBIUS, MOREnet, MPLD, MLA and schools to work together to bring more consistent licensing agreements and pricing, as well as better Statewide resource sharing, especially with databases. She moved and Rochelle McAulley seconded a motion for Michelle to form a task force to study the issue and especially how other states accomplish various resource sharing. Pat Rainwater (Reynolds County) moved that the group empower Steve Potter to voice MPLD’s displeasure with TumbleBooks’ stance on not allowing schools to use libraries’ licenses. Scott Bonner (Ferguson) seconded the motion. The motion carried.
Announcements – The next MPLD conference will be June 1 and 2, 2017 in Columbia. Karen Hicklin asked those who planned to pay their membership dues with registration at conference to please do so and she announced that Steve Potter is officially co-treasurer now.
With no further business to come before the group, the meeting was adjourned.
Respectfully
Submitted,
Teresa Tidwell, MPLD Secretary
Missouri Public
Library Directors (MPLD)
Meeting Minutes
for Friday, June 3, 2016
Holiday Inn,
Poplar Bluff, MO
Approved December 2016
1. The June 3, 2016, business meeting of MPLD was called to order by President Rebecca (Becky) Wilcox at 9:02 a.m. at the Holiday Inn Poplar Bluff. There were 46 members and 2 non-members who signed the attendance sheet for the meeting.
2. Recognition for Retirees: Becky Wilcox asked if any retiring members were present or if anyone knew of any, and there was no response.
3. Approval of Minutes from the December 2015 meeting. Eva Dunn moved to accept the minutes as presented, Delores Turner seconded the motion. Motion carried.
4. Treasurer’s Report.
Karen Hicklin sent the financial report over email to the MPLD list. There are currently 91 paid MPLD members. The checking account balance is projected to be near $10,000 after meeting expenses are paid. Karen has some ideas about how to spend down some of the balance. Pam Klipsch suggested a scholarship to the Missouri or National Library Legislative Days. It was also suggested that we could pay more to the MPLD lawyer to field more calls or come to both Winter and Summer MPLD meetings. While MPLD usually uses unpaid presenters, some of the funds could be used to pay a presenter. The organization could also absorb the $1.00 fee from EZRegister for meeting registration. Another suggestion was that MPLD could seek and file for non-profit status with the state. Peggy Northcraft moved to accept the Treasurer's report as presented, seconded by Sue Lightfoot. Motion carried.
5. Reports of Committees.
a. Mary Beth Revels, Cindy Youngblood, and
Sue Lightfoot presented the slate of candidates for MPLD officers:
Michelle Mears,
President
Cindy Youngblood,
Vice-President
Teresa Tidwell,
Secretary
Karen Hicklin &
Steve Potter, Co-Treasurers
There being no
additional nominations from the floor, this slate was presented as a motion
from committee and did not need a second.
Motion passed unanimously.
b. Report from MOREnet Council
Carrie Cline reported from the last meeting. Their budget was approved, and funding was up from the previous year.
6. Unfinished Business.
None.
7. New Business.
a. Renew Contract with Harris, Harris, &
Gilbert
Members were asked if they had any issues or concerns with continuing the contract. All seemed satisfied with the service and the professionalism of the lawyer assigned to our account. Mary Beth Revels moved and Dana Watkins seconded the motion to renew the contract with HH&G. Motion carried. A question was asked if they would review library personnel manuals as part of the services. Karen said she would ask and post the answer on the listserv.
b. Approve Changes to Bylaws
Changes to the bylaws were distributed to the listserv. After a brief discussion, Terri York moved and Regina Cooper seconded the motion to approve the changes as presented. Motion carried.
c. Non-Profit Status for MPLD
Members discussed the advantages and disadvantages to filing for MPLD to become a registered non-profit. Questions will be sent to Adam at HH&G to determine the fees and the process required.
d. Location of June 2018 Meeting
After a brief discussion, Eva Dunn moved and Teresa Tidwell seconded the motion to hold the June 2018 MPLD meeting in the St Louis area with the Municipal Library Consortium as local hosts and Patrick Wall and Tom Cooper as chairs. Motion carried.
8. Announcements.
a. Upcoming meetings.
o December 1-2, 2016 meeting – Lake of the
Ozarks
o June 1-2, 2017 meeting – Columbia
o December 7-8, 2017 meeting – Lake of the
Ozarks
o June 7-8, 2018 meeting – St Louis Area, Municipal Library Consortium
b. Other
Steve Potter and Sue Lightfoot presented a letter from MPLD in support of Robin Westphal at Livingston County Library, who was facing a difficult time with a challenge from her staff and from her community over a LGBT book display. Teresa Tidwell moved and Patrick Wall seconded the motion to approve the letter and send it to Robin to share with her Board. Motion carried.
c. Question
Hallie Silver asked if any other libraries are experiencing blatant racist language from patrons towards staff. The current political climate seems to have made some feel as if they can say whatever they feel, and social media encourages this “bad” behavior. Members agreed it was a trend worth watching.
Carrie Cline moved to adjourn the meeting, Terri Broz seconded. Motion carried. The meeting was adjourned at approximately 10:00 a.m.
Next business meeting will be held at the December 2016 MPLD meeting in Lake of the Ozarks.
Respectfully
Submitted,
Michelle Mears, MPLD
Vice-President/Secretary Pro-Tem
Missouri Public Library Directors
Meeting Minutes
for Friday, December 4, 2015
Inn at Grand
Glaize, Osage Beach, MO
Approved, June 2016
1. Call to Order: The business meeting was called to order at 9:03 a.m. on Friday, December 4, 2015 by Becky Wilcox. The meeting was held at the Inn at Grand Glaize. There were 45 members who signed the attendance sheet.
2. Approval of the Minutes from the June 2015 meeting: Jim Brown moved the minutes be approved at presented. Eva Dunn seconded the motion. The motion passed.
3. Recognition of Retirees: Becky Wilcox congratulated Glenda Hunt and Judy Epperly on their upcoming retirements.
4. Treasurer’s
Report: Karen Hicklin sent the financial reports to the MPLD list. There are
currently 94 paid members. The checking account balance is roughly $9400. The
expense of the December 2015 conference is estimated to be $2500 plus travel
expenses for speakers. After the expenses for the conference, it is estimated
the checking account balance will be $6000.
The group approved the Treasurer’s Report by a unanimous vote.
5. Expenditures for
Surplus Monies: Treasurer Karen Hicklin stated that yearly approximately $2000
is enough to cover expenses. As stated in the previous section, the checking
account will have roughly $6000 after December conference expenses are paid.
Treasurer Karen Hicklin presented the group with options of things that could
be done with extra income.
· Option One: Donate a sum of money to
the Show Me Libraries Political Organization.
o Eva
Dunn made the motion $500 be donated to the Show Me Libraries Political
Organization. Sue Crites Szostak amended the amount to $1000. Cathy Dame
seconded. The motion passed.
· Option Two: The current 2 tier
membership dues system be reverted to single tier system with all members
paying $30 yearly dues.
o
Regina Greer-Cooper moved the membership dues return to $30 for all
members of MPLD. Eva Dunn seconded.
o
This motion was discussed. It was stated by a Director that they like
the financial cushion provided by the two tier system. Also, someone stated the
extra money might be needed in the future for political issues. It was
suggested moving all membership dues up to $60. While other Directors suggested
meeting in the middle at $45 for everybody. It was suggested the $30 membership
dues for all could be tried and it does not work the two tier system could be
reinstituted.
o The
vote was held. All members except Jim Brown were in favor. The motion passed.
· Option Three: Provide more funding to MLA Lobbyist Randy Scherr. This option was discussed, but ultimately was decided against for a couple different reasons. These reasons were: Mr. Scherr’s contract is with MLA not MPLD as well as hiring our own Lobbyist is expensive and long term commitment MPLD may not be able to afford in the future.
6. Co-Treasurer
Needed:
Karen Hicklin stated she is in need of a co-Treasurer. This position was previously held by a MPLD member who retired in November 2015. The person needs to be someone who is relatively close to Karen in Warrensburg so they can be a second person to sign checks. Karen has spoken with Steve Potter about accepting the position. Steve agreed to be co-Treasurer with Karen. Eva Dunn moved Steve Potter be approved as co-Treasurer, allowing his name to be placed on the MPLD checking account as an authorized signer of checks and other financial documents. Liz Cashell should be removed from all bank accounts. Jim Brown seconded. All were in favor. The motion passed.
7. Nominating
Committee:
A nominating committee is needed to select candidates for MPLD officers at the June 2016 meeting. Becky Wilcox called for volunteers. Mary Beth Revels, Sue Lightfoot, and Cindy Youngblood are the nominating committee and they will find a member willing to serve as Secretary starting June 2016.
New Business
8. Hotel Choice for
December 2016 Conference:
Becky Wilcox did some checking into other hotels in the Lake of the Ozarks area. Tan-Tar-A offered rooms at $89-$99 per night. This is not an ideal location because it is hilly which could be problematic if there is winter weather. Steve Campbell stated the higher room amount could prohibit smaller libraries from attending the conference thus it is not worth switching. Eva Dunn moved the December 2016 MPLD Conference be held at the Inn at Grand Glaize. Delores Turner seconded. All except Michelle Mears were in favor. The motion passed.
9. MOREnet Council
Eva Dunn has to
resign from the MOREnet Council. Eva’s term was to end in 2017. Carrie Cline
volunteered to fill the remainder of Eva’s term. Melissa Carr moved Carrie
Cline be approved as Eva Dunn’s replacement on the MOREnet Council. Sue
Lightfoot seconded. All were in favor. The motion passed.
Jim Brown presented
the group with a report from the MOREnet Council:
· There will be new membership fees that
will be posted on the MOREnet website in a couple of weeks or so.
· There is an on-going project in K12
area with Fulton and Grandview, as well as, one in U-City with 3D printers and
U-City Library’s Maker Space.
· The upcoming changes will focus on
memberships and the benefits with belonging to MOREnet.
· With e-Rate changing there are affects to MOREnet which is creating additional options for libraries. MOREnet will be focusing on greater connectivity and capacity as well as becoming more engaged with additional services within a library building.
Other New Business
10. Becky Wilcox will be sending out more information about the home of Laura Ingalls Wilder becoming an ALA Literary Landmark. A GoFundMe account has been set up.
11. Adding State
Librarian to MPLD Listserv:
Mary Beth Revels moved State Librarian be added back onto the MPLD listserv so important legislative and other information is shared with everybody. Karen Hicklin seconded. This topic was discussed. In the past, a now-retired Director was adamant that the listserv was only for Directors. The reasons for removing the State Librarian from the listserv were reiterated. It should be noted that the State Librarian maintains a separate list of public library directors to send out emails. Also, it is important for MPLD members to be professional and civil to one another when communicating on the listserv. A vote was held. Of the 45 members in attendance, 8 voted yes while the remaining 37 voted no. The motion did not pass.
Announcements
12. Upcoming
Meetings:
· June 2-3, 2016 – Popular Bluff
· December 1-2, 2016 – Lake of the
Ozarks
· June 1-2, 2017 – Columbia
Jim Brown moved the
meeting be adjourned. Glenda Wofford seconded. All were in favor. The motion
passed. The meeting was adjourned at 9:30 a.m.
The next business meeting will be held at the June 2016 MPLD conference in Popular Bluff.
Geri Olmstead
MPLD Secretary
Christian County Library
Missouri Public
Library Directors (MPLD)
Meeting Minutes
for Friday, June 5, 2015
University Plaza
Hotel and Convention Center, Springfield, MO
Approved, December 2015
1. The June 5, 2015, business meeting of MPLD was called to order by President Mary Beth Revels at 10:04 a.m. at the University Plaza Hotel and Convention Center. There were 44 members who signed the attendance sheet.
2. Approval of Minutes from the December 2014 meeting. Crosby Kemper moved to accept the minutes as amended, Becky Wilcox seconded the motion. Motion carried.
3. Recognition for Retirees: Mary Beth Revels congratulated Liz Cashell on her upcoming retirement. Steve Meyer also announced his retirement and stated how welcomed he had felt by the group and how he hoped they would welcome his replacement.
4. Old Business.
Mary Beth Revels stated that only one response was received to the RFQ from Harris, Harris, and Gilbert LLC. The recommendation from the committee as a motion is to retain this firm. Motion passed unanimously. Contract will commence within the next 60 days.
5. Treasurer’s Report.
Karen Hicklin sent the financial report over email to the MPLD list. There are currently 91 paid MPLD members. The checking account balance is projected to be $6171.20 after meeting expenses are paid. Peggy Northcraft moved to accept the Treasurer's report as presented, seconded by Steve Potter. Motion carried.
6. Reports of Committees.
a. Diana Watkins and Steve Campbell
presented the slate of candidates for MPLD officers:
Becky Wilcox,
President
Michelle Mears,
Vice-President
Geri Olmstead,
Secretary
Karen Hicklin,
Treasurer
There being no additional nominations from the floor, this slate is presented as a motion from committee. Motion passed unanimously.
7. New Business.
a. Report from MOREnet Council
No MOREnet Council report; none of the reps were present at the meeting.
b. Upping Our Game with the Legislature
Members had an
extensive discussion about how to be prepared for the next legislative session
and how to facilitate communication. How
to get crossover from the MLA Legislative Committee to the MPLD membership was
explored. Other insights included the
following:
· Most MPLD members are not also MLA
members.
· TIF is a big problem for some
libraries, missing out on revenue.
· There is a need to make visits to
legislators during the veto session.
· Members need to be active much earlier
in the process.
· Need to align libraries with education
and with health to get attention of legislators.
· Possibly need to pay the lobbyist more
to get more “time” on our issues.
· Legislative Day may need to be earlier
in the session.
· Connect economic development to
internet access and libraries.
· Connect to the “constitutional
obligation” to fund libraries.
· Storytime is not for fun, it is preschool
readiness.
· Engage and review candidates for
Secretary of State.
· Library value calculators, ROI of $4
for every $1 spent on libraries.
A committee was formed of Steve Potter, Karen Hicklin, Crosby Kemper, and Patrick Wall to explore options for additional lobbying or financial support from MPLD for legislative activities.
8. Announcements.
a. Upcoming meetings.
o December 3 - 4, 2015 meeting - Lake of the
Ozarks
o June 2 - 3, 2016 meeting - Poplar Bluff
o December 1-2, 2016 meeting - Lake of the
Ozarks
o June 1-2, 2017 meeting - Columbia
b. Other
It was noted that ARSL overlaps with MLA conference at the beginning of October 2015.
Steve Potter moved to adjourn the meeting, Becky Wilcox seconded. Motion carried. The meeting was adjourned at approximately 11:00 a.m.
Next business meeting will be held at the December 2015 MPLD meeting in Lake of the Ozarks.
Respectfully
Submitted,
Michelle Mears, MPLD
Secretary
Missouri Public Library Directors (MPLD)
Meeting Minutes
for Friday, December 5, 2014
Inn at Grand
Glaize, Osage Beach, MO
Approved, June 2015
1. The December 5, 2014, business meeting of MPLD was called to order by President Mary Beth Revels at 9:20 a.m. at the Inn at Grand Glaize.
2. Roll Call of Members: See registration list.
3. Approval of Minutes from the June 6, 2014 meeting. Michelle Mears mentioned corrected dates for future meetings in the June 2014 minutes. Ray Hall moved to accept the minutes as amended, Glenda Wofford seconded the motion. Motion carried.
Mary Beth Revels congratulated Ray Hall on his retirement and announced that cupcakes will be available at the break for everyone.
4. Old Business.
Mary Beth Revels has some names of attorneys to send the RFQ to later in December. Steve Potter inquired about MPLD becoming a member of the Municipal Lawyers League. Pam Klipsch stated that there might be a conflict of interest with MLL members if a public library had an issue that involved their local government. Mary Beth Revels has a committee formed to review responses to the RFQ and make a recommendation.
5. Treasurer Report: Karen Hicklin presented the financial report, which was posted on the MPLD listserv prior to the meeting. There are 93 MPLD members, and all overpayment of dues have been corrected. The checking account balance is projected to be $5078.11 after meeting expenses are paid. Steve Campbell asked about the charge for the Amigos presentation. Eva Dunn moved to accept the Treasurer's report as presented, seconded by Steve Campbell. Motion carried.
6. New Business.
a. Report from
MOREnet Council
Jim Brown reviewed
the challenges experienced by MOREnet since the Governor’s withholds. They meet next on December 18 and he will
send out more information after that meeting.
b. Election of
MOREnet Council Delegates
Two members are
needed to serve on MOREnet council. Eva
Dunn and Sue Lightfoot are willing to serve 3-year terms. Mike Davis moved and Gina Smith seconded the
motion to elect Eva Dunn and Sue Lightfoot as MOREnet Council Delegates from
MPLD. Motion carried.
c. Updated MPLD
Procedures
An update to MPLD
Procedures was distributed for review on Thursday. There was no discussion. Melissa Carr moved and Regina Cooper seconded
the motion to approve the updated MPLD Procedures as presented. Motion carried.
d. December 2015
Hotel Choice
Mary Beth Revels
asked for any suggestions or comments about choosing a hotel for December
2016. The general consensus was that the
Inn at Grand Glaize is sufficient for our needs and at a reasonable cost. Eva Dunn moved and Liz Cashell seconded the
motion to once again stay at the Inn at Grand Glaize in December 2016. Motion
carried.
e. Nominating
Committee Volunteers
Mary Beth revels called for nominating committee volunteers. Steve Campbell and Diana Watkins will serve and report in June 2015 at the next MPLD meeting.
7. Announcements.
a. Upcoming meetings.
1. June 4 - 5, 2015 meeting – Springfield. Will be held at University Plaza with an $89
room rate.
2. December 3 - 4, 2015 meeting - Lake of the
Ozarks
3. June 2 - 3, 2016 meeting - Poplar Bluff
4. December 2016
meeting – Lake of the Ozarks
Mary Beth Revels
asked if there were any volunteers to host the June 2017 MPLD meeting. Columbia was suggested. Cindy Youngblood moved and Mike Davis
seconded the motion to hold the June 2017 meeting in Columbia, MO. Motion carried.
b.
Retirements/Changes
Karen Hicklin announced that Osa Kays from Pulaksi County retired. Another member mentioned that Brenda Davis from Caruthersville is retiring and that Judy Wright from Oregon County Library is also retiring. Patt Olsen announced she is leaving Centralia Public Library to move to Springfield, MO, due to a change in job of her spouse.
Patt Olsen moved to adjourn the meeting, Cindy Youngblood seconded. Motion carried. The meeting was adjourned at approximately 10:15 a.m.
Next business meeting will be held at the June 2015 MPLD meeting in Springfield.
Respectfully
Submitted,
Michelle Mears, MPLD Secretary
Missouri Public
Library Directors (MPLD)
Meeting Minutes
for Friday, June 6, 2014
Capitol Plaza
Hotel & Convention Center, Jefferson City
Approved as Amended December 5, 2014
1. The June business meeting of MPLD was called to order by President Patrick Wall at 9:50 a.m. at the Capitol Plaza Hotel & Convention Center.
2. Roll Call of Members: See registration list.
3. Approval of Minutes from the December 6, 2013 minutes. Karen Hicklin moved to accept the minutes as written, Evan Dunn seconded the motion. Motion carried.
4. Treasurer Report: Karen Hicklin presented the financial report, which was posted on the MPLD listserv prior to the meeting. The checking account balance will be approximately $2,700.00 after meeting expenses are paid. David Doennig moved to accept the Treasurer's report as presented, seconded by Steve Meyer. Motion carried.
Some libraries paid dues twice. Karen will contact them and apply a credit for the December meeting or toward next year's dues. Checks written for MPLD should be made out to MPLD and mailed in care of Trails Regional Library.
5. Old Business.
a. Results of Attorney Satisfaction survey -
Patrick Wall presented information on the results of the Attorney Satisfaction
survey. While the results showed
satisfaction, several members in attendance expressed frustration with response
times.
b. Patrick Wall presented three options that
Kent Brown offered to MPLD:
1. Currently the agreement is I speak at the
summer meeting and answer questions throughout the year from member directors
that do not require research. I have also accepted invitations to speak at the
December meeting without additional charge.
The cost has been $2,500 per year.
2.
I am willing to change to a $1,500 annual retainer for one speaking
event and questions would be a flat $300 each.
3. I am open to any other arrangement you propose. I enjoy working with the group very much and hope this will ease some of the financial pressure on the organization.
The Directors of Large Libraries (DOLLs) are meeting in August and volunteered to put together an Request For Qualifications for attorney services, Patt Olsen will also serve on the RFQ committee.
Patrick Wall and Mary Beth Revels will talk to Kent Brown after the meeting to inform him of MPLD's plans. The DOLL libraries volunteered to help libraries with any quick legal questions that may come up before a new contract is signed.
An HR professional will be asked to be a speaker at the December meeting.
6. Reports of Committees.
a. Sue Lightfoot, Steve Potter and Robin Westphal reported that Rebecca Wilcox agreed to be Vice President, but MPLD is still in need of a Secretary. Michelle Mears volunteered. David Doennig moved and Liz Cashell seconded that the MPLD slate of officers for the 2014-2015 year be: President - Mary Beth Revels, Vice President - Rebecca Wilcox and Secretary - Michelle Mears. Motion carried.
Co-treasurers Karen Hicklin and Liz Cashell will serve until they resign.
7. New Business.
a. David Doennig reported on behalf of the MOREnet Council. David is currently serving as chair of the MOREnet Users Council. The council and our representatives, (David Doennig, Cindy Youngblood and Jim Brown) are interested in member feedback and particularly in what services member libraries are interested in receiving. MPLD will need to elect a new MOREnet Council member in December as David is retiring.
8. Announcements.
a. Upcoming meetings.
1.
December 4 - 5, 2014 meeting - Inn at Grand Glaize, Osage Beach
2.
June 4 - 5, 2015 meeting - Springfield
3.
December 3 - 4, 2015 meeting - Lake of the Ozarks
4.
June 2 - 3, 2016 meeting - Poplar Bluff
b. David Doennig was congratulated on his
upcoming retirement.
c. Steve Potter was congratulated on the Mid-Continent Public Library being a 2014 winner of the National Medal for Museum and Library Service.
Eva Dunn moved to adjourn the meeting, Rebecca Wilcox seconded. Motion carried. The meeting was adjourned at 10:35 a.m.
Next business meeting will be held at the December 4 - 5, 2014 MPLD meeting at the Inn at Grand Glaize in Osage Beach.
Respectfully
Submitted,
Mary Beth Revels,
MPLD Vice President
St. Joseph Public Library Director
Missouri Public
Library Directors (MPLD)
Meeting Minutes
for December 6, 2013
Inn at Grand
Glaize, Osage Beach, MO
Approved as presented June 5, 2014
1. The December business meeting of MPLD was called to order by President Patrick Wall at 9:45 a.m. at the Inn at Grand Glaize.
2. Roll Call of Members: See registration list.
3. Approval of Minutes from the June 13, 2013 minutes. It was pointed out that on item 4: Jacque Gage never said “she would contact the Secretary’s Council on Library Development.” That sentence will be struck. Motion to approve amended minutes was made by Jim Brown, second by Barb Read, Motion carried.
4. Treasurer Report: See attached sheet. Regina Cooper moved to accept the report, Eva Dunn second the motion. Motion carried.
5. Old Business: None
6. New Business:
a. MOREnet Council Report – None
b. Next December’s hotel choice – President
Wall reported that Tan-Tara would run $74-79 and the menu would be a few
dollars higher and Tan-Tara charges a 22% administration fee. The Inn at Grand Glaize will remain $57 a
night for rooms, no increase in food but they do charge a 19% administration
fee. There was some discussion on the
condition of the Inn. Karen Hicklin
moved to stay at the Inn at Grand Glaize for December 2014, Carrie Cline second
the motion. Motion carried.
c. December 2014 dates – There was a
discussion about the poll that Patrick had taken about moving the dates for
next year’s meeting. The majority of the
respondents wished it to stay on the same week in December. There was a brief discussion about
weather. Eva Dunn moved to keep the same
week for the December meeting in 2014, Melissa Carr second. Motion carried. December 2014 dates are Dec 4-5
d. June 2015 Location – A discussion was
held on the location for the June 2015 meeting.
There were several areas expressing interest. Eva Dunn moved that the June 2015 meeting be
held in Springfield, MO, Jacque Gage second.
Motion carried.
e. Spring/Summer Dates 2015 – Patrick gave
the results of his poll concerning the spring/summer meeting dates. There were more votes for moving the dates to
May but was divided over three different weeks.
The one garnering the most votes was the first week in June. Ray moved to hold MPLD the first week in June
in 2015, Liz Cashel second. Motion
carried.
f. June 2016 Location – Popular Bluff
Library expressed interest in hosting the June meeting to coincide with their
100 year anniversary. Regina Cooper
moved to hold MPLD in Popular Bluff in June 2016, Sue Lightfoot second. Motion carried.
g. Fees – Amigo’s annual fees to handle MPLD’s finances and registration cost $1,180; Kent Brown’s annual fee is $2,500. Patrick explained that with the current membership fee of $30, the organization is not sustainable. The $40 meeting cost goes totally toward the cost of food. Patrick laid out three options – across the board raises of fees for all members; a tier system, with larger libraries with larger budget paying more; or do not renew the contract with Amigos and have a dedicated treasurer and registration coordinator.
Most of the discussion centered on frustration by several libraries over Kent Brown’s unresponsiveness to their questions. In two cases, he had never replied at all. Patrick will draw up a contract, since there isn’t one in place, with Mr. Brown with requirements and options, including reports of hours being billed and does he need to come to every meeting. After exploring the options with Mr. Brown, Patrick will report back.
One other option, in case MPLD discontinues with Mr. Brown, is to have the larger libraries’ human resource department present on topics relevant to all size libraries. Many thought this was a good idea.
Liz Cashell and Karen Hicklin volunteered to do the treasurer/conference registration jointly.
Eva Dunn moved to keep membership fees at current level ($30) and not renew contract with Amigos, Becky Wilcox second the motion. The position of treasurer will stay with the same person as long as they are willing to do it and the registration coordinator will remain the same until further notice. We should consider this a pilot project.
Melissa Carr amended the motion to raise the libraries with $1 million and higher budgets to $60 a year, Regina Cooper, second. Motion Carried.
h. Helen asked the group if there was
interest in chartering a bus to attend PLA in Indianapolis in March. Many expressed interest. Helen will check into charters and costs and
report back to the listserv.
i. Listserv – The last piece of new business was the question did the group wish to have the State Librarian position remain on the listserv. There was some lively discussion. Karen Hicklin moved that the State Librarian remain on the listserv, Glenda Pate second the motion. The motion was defeated. Patrick will contact MOREnet and speak to Barbara Reading about the decision. Barbara Read moved that the MPLD listserv be restricted to Library Directors or Interim Directors appointed by their Board of Trustees. Sue Lightfoot second, motion carried.
Eva Dunn moved to adjourn the meeting, Regina Cooper second, motion carried. The meeting was adjourned at 10:46 a.m.
Next Business meeting
will be held at the June 5-6, 2014 MPLD meeting in Jefferson City.
Respectfully
Submitted
Helen Rigdon, MPLD
Secretary
Missouri River Regional Library Director
Missouri Public
Library Directors (MPLD)
Meeting Minutes
for June 7, 2013
Holiday Inn
Joplin, MO
Approved as amended Dec 6, 2013
President Potter updated on the status of the Secretary of State Kander/State Library issue. He felt MPLD’s stance was conveyed to Kander and he now understands the need for more open communication between libraries and his office. The group needs to find ways to maintain a positive relationship moving forward. Discussion on possible future actions by our group, and the impact of Secretary of State actions. Discussion on suggestion by David Doennig to move the State Library from under the Office of the Secretary of State and consider the creation of a Department of Libraries and Museums. President Potter will investigate this possibility and report back to group. All libraries should contact their representatives to make them aware of the State Library cuts and the impact of those cuts on local libraries. President Potter will collaborate with Margaret Conroy, State Librarian, to create a fact sheet for talking to government officials.
Bylaws Committee –
President Potter called for any discussion on the Bylaws changes presented at
the December meeting. No comments. Barb Read moved that the Bylaws revision
submitted in December be approved, Dave Doennig seconded. Motion carried
unanimously.
Discussion on possibly changing the bylaws/procedures to allow MPLD meetings to be held in May and November starting with November 2014 in order to increase attendance. Incoming President Patrick Wall will survey the membership as to this possibility. The December 2013 and June 2014 will remain as scheduled.
Cindy Youngblood, one of the current MOREnet representatives suggested developing a webinar to reach the entire membership to identify the future long range needs of public libraries
Betty Martin moved
and Geri Olmstead seconded to submit a Request for Qualifications for legal
services for MPLD and member libraries.
Motion carried.
1. Call to order by
President, Steve Potter at 9:00 am.
2. Roll call of
members – see registration list. Introduction of new directors – Jodi Polk of
Nevada Public Library, Jeff Trinkle of Riverside Regional Library, Sue Szostak
of Poplar Bluff Library, Peggy Northcraft of Marion County Library.
3. Approval of
minutes from the December meeting. Motion to approve by Eva Dunn, second by
Dave Doennig. Motion carried unanimously.
4. President’s
report. Thank you to Helen Rigdon for establishing the new blog site for the
group at mpldgroup.org. The site will be continually updated with meeting
documents, news, etc.
5. Treasurer’s Report
– See attached sheet. Comment from President Potter that he had excellent
communication from Amigos on registration numbers leading up to conference.
Dave Doennig moved that the Treasurer’s Report be accepted, Sue Lightfoot
seconded. Motion carried unanimously.
6. Public Library
Standards Committee – Betty Martin presented an update on behalf of the
committee consisting of Melissa Carr, Jim Brown, Regina Cooper, Patrick Wall,
Betty Martin Mary Beth Revels, Nell Redhage, Jan Johnson, Robin Westfall,
Brenda Allee-Bates, and Denise Atkins. The committee met monthly for
approximately 18 months and the final version of the standards has one revision
left as of the meeting yesterday morning. The final version will be presented
to the MLA Board for its adoption process. Terri York moved that the MPLD
officially endorse the standards and recommend their adoption by MLA, Helen
Rigdon seconded. Motion carried unanimously.
7. Election of a
MOREnet representative to fill the expired term of Waller McGuire. The new
appointee will serve a 3 year term. Jim Brown volunteered to serve. Regina
Cooper moved that Jim Brown be appointed, Patrick Wall seconded. Motion carried
unanimously.
8. Election of
Officers – Terri York has resigned from her position of Secretary (incoming
Vice President). Slate of officers presented: Patrick Wall-President, Mary Beth
Revels-Vice President, Helen Rigdon-Secretary, Barb Read-Treasurer. Sue
Lightfoot moved that the slate of officers be approved, Dave Doennig seconded.
Motion carried unanimously.
9. Old Business –
None
10. New Business -
June 2014 meeting location is Jefferson City. Washington, MO in June 2015 is
the group’s first choice. Springfield and Maryville will investigate hotels and
meeting spaces as backup locations.
A member asked that
MPLD consider having a library apply on behalf of the group for an LSTA grant
for a speaker at the next MPLD meetings.
Lisz Cashell offered
a thank you to the Librarians Anonymous group for the goodie bags.
Congratulations and
farewell to Mabel Phillips and Nell Redhage on their retirements later this
year.
11. Adjournment -
Dave Doennig moved that the meeting be adjourned, Sue Lightfoot seconded.
Adjourned at 10:18 am.
Terri York, MPLD Secretary
MISSOURI PUBLIC
LIBRARY DIRECTORS (MPLD)
Winter Meeting
Minutes
December 7, 2012
Inn at the Grand
Glaize, Osage Beach, MO
APPROVED at June 7, 2013 meeting
Call to Order: President Steve Potter called the meeting to order at 9:00 am. There were 54 members in attendance.
Roll Call of Members: See attached conference attendance list. President Potter recognized one new library director, Teri Mayhew of Macon Public Library.
Previous Meeting Minutes: A motion was made by David Doennig and seconded by Ray Hall to approve the June meeting minutes with no changes. Motion approved unanimously.
President’s Report: President Potter explained the issues that arose from the change in the office of Treasurer from Jackie Thomas to Barb Read. There were difficulties opening a checking account without a formal MPLD resolution and account signatures. To expedite the registration process for this conference President Potter paid Amigos Library Services (Amigos) to manage registrations.
Betty Martin made the motion that Steve Potter/MCPL be reimbursed for those expenses (approximately $300). Karen Hicklin seconded the motion. Motion approved unanimously.
President Potter presented a management proposal from Amigos (see attached) to manage MPLD Conference registrations and at the direction of the group. The fee for the services is $1,180 per year. Two methods were proposed to finance the cost of the service; raising membership dues or raising conference fees.
David Doennig made a motion to accept the Amigos management proposal. Sue Lighfoot seconded the motion. Motion approved unanimously. David Doennig made a motion to increase dues $20 per year for a total of $60. Barb Read seconded the motion. After further discussion David Doennig modified his motion to increase each conference registration by $10 for members and nonmembers. Barb Read seconded the motion. Motion approved unanimously.
Treasurer’s Report: Barb Read noted that she had received from Jackie Thomas, a Thank You note to the group and a check for $34 for the balance in the MPLD account. Treasurer Read moved that the group pass a resolution to establish a checking account with Commerce Bank with signatures of Barb Read, Steve Potter and Tracy Byerly from Amigos. And that the resolution would be modified annually in June as officers change. David Doennig seconded the motion. Motion approved unanimously.
Committee Reports:
Bylaws Committee. Karen Hicklin, Liz Cashell and David Doennig served on the committee. Karen Hicklin presented a Bylaws Revision (see attached). Discussion of officer’s terms. Discussion to add a Past President to the officers. No motions were made for changes. Karen Hicklin will present the revised Bylaws for approval at the next June meeting.
MPLD Procedures – The Bylaws Committee presented a list of MPLD Procedures (see attached). It was proposed that Conference Registration fee line will be changed to reflect the addition of “other fees”. Karen Hicklin will prepare the Procedures for approval at the next June meeting.
Website Committee. Karen Hicklin, Helen Rigdon, and Patrick Wall served on the committee and presented a list of recommendations (see attached). There was a discussion on the need for a MPLD member or committee to manage a website and the need for a member or committee to welcome new Directors. Helen Rigdon volunteered to create and manage a blog style site for MPLD. Eva Dunn made a motion to accept Helen Rigdon’s proposal and add the site management to the MPLD Procedures. Hallie Yundt-Silver seconded the motion. Motion approved unanimously.
According to the MO State Library there were 13 new directors in 2012. Treasurer Barb Read volunteered to contact the new Directors and add that to her tasks as the duties of the Treasurer have been reduced with approval of the Amigos proposal.
Old Business: None
New Business: Crosby Kemper gave an update on current TIF cases and issues.
No further discussion.
Adjournment: Eva Dunn made the motion to adjourn the meeting. Glenda Wofford seconded the motion. Motion approved unanimously. Meeting adjourned at 10:12 am.
Respectfully submitted,
Terri York, MPLD
Secretary
Director, Webster County Library
Missouri Public
Library Directors
Meeting Minutes
June 8, 2012
Comfort Inn and
Suites, Chillicothe MO
Call to Order:
President Sue Lightfoot called the meeting to order at 10:00 a.m. There were 51
members in attendance.
Approval of Consent
Agenda: A motion was made by Helen
Rigdon and seconded by Ray Hall to approve the Consent Agenda. The motion was approved unanimously.
Previous Meeting
Minutes: It was noted that the December meeting minutes should state that the
meeting is semiannual instead of biannual.
A motion was made by David Doennig and seconded by Eva Dunn to approve
the minutes of the December meeting with noted change. The motion was approved unanimously.
Introductions: President Lightfoot announced that Kathy
Smith was selected as the new library director at Rolla (not present) and Jo
Ellen Pratt from Cameron announced that she was the new director from
Cameron. The group welcomed Ms. Pratt to
the meeting. .
Treasurer's Report:
Without an official report from Jackie Thomas, there was nothing to approve.
Old Business:
Public Library
Standards: Director Betty Martin stated
that the Public Library Standards Committee was hard at work on a revision to
the Public Library Standard document.
She reminded the group that the Standards will serve as guidelines are
not meant to be rules. She reported that
the group hopes to have something to present at the December MPLD meeting.
MPLD Website: Director Karen Hicklin announced that until a
new Treasurer is installed, work on the website has been halted. The new treasurer will have to give input on
the method for registering for MPLD
New Business:
MOREnet Council: With David Doennig’s term on the MOREnet
Council set to expire the group discussed filling that position. A motion was made by Jim Brown and seconded
by Cindy Youngblood to elect David to another term on the Council. The Council will now be set as follows:
Waller McGuire term
ends June 2013
Cindy Youngblood term ends June
2014
David Doennig term
ends June 2015
Slate of
Officers: Since Cindy Stewart Grant is
no longer a member of MPLD, a new Secretary and Vice President are needed at
this time. A new Treasurer is also
needed to fill the vacancy left by Jackie Thomas’ upcoming retirement. The Nominating Committee nominated Terri York
as Secretary and Barb Read as Treasurer, but did not have a nomination for Vice
President. A motion was made by Ray Hall
and seconded by Mark Smith to accept Terri as Secretary, Barb as Treasurer,
Steve Potter as Vice President (as elected as the last meeting) and Sue Lightfoot
as President for a second term. After
much discussion, this motion does not pass.
A motion was made by Steve Campbell and seconded by Karen Hicklin on the
below slate of officers. The motion
passed:
President: Steve Potter (Mid Continent Public Library)
Vice-President: Patrick Wall
(University City Public Library)
Treasurer: Barb Read (Rolling Hills
Consolidated Library)
Secretary: Terri York (Webster County Library)
Director Tom Cooper
asked for a review of bylaws for the group and a list of duties for the
officers. President Lightfoot called for a committee to review the bylaws and
present a description of officer duties.
These documents will be posted on the MPLD website. Karen Hicklin, Liz Cashell and David Doennig
agreed to serve on this committee.
President Lightfoot
stated that she has been asked if MPLD would consider adding State Library
staff to the MPLD listserv. After
discussing the matter, no action was taken at this time.
Announcements:
President Lightfoot
announced that the 2012 Winter meeting would be held December 6-7 at the Inn @
Grand Glaize. She also reported that the
2013 meeting would be held in Joplin on June 6-7. Helen Rigdon volunteered hosting the 2014
spring meeting in Jefferson City, June 5-6.
President Lightfoot
recognized retirees Jackie Thomas (not present), Elaine Nunn (Macon Public) and
John Martens (Ozark Regional). John has
worked in libraries for 40 years, the last 35 as Director of Ozark Regional. The group congratulated all of the retirees.
Glenda Hunt and
Regina Cooper invited the group to attend MLA in Springfield in October.
Adjournment: Jim Brown moved to adjourn the meeting. Barb
Read seconded the motion. The motion was approved unanimously.
Respectfully
submitted,
Robin Westphal
Director, Livingston
County Library (acting Secretary)
Missouri Public
Library Directors
Meeting Minutes
Osage Beach,
Missouri
December 2, 2011
Call to Order:
President Sue Lightfoot called the meeting to order at 10:06 a.m. There were 58
members in attendance.
Approval of Consent
Agenda and Previous Meeting Minutes: After adding several points of discussion
for the agenda, a motion was made by David Doenig and seconded by Barb Read to
accept the minutes from the June meeting as presented. The motion was approved
unanimously.
Introductions: President Lightfoot introduced and welcomed
the newest directors/members and first time attendees.
Treasurer's Report:
Treasurer Jackie Thomas presented a verbal Treasurer's Report and reminded that
MPLD needs to choose a new treasurer as she will be retiring next year. She further explained the duties of the
treasurer to the group. The organization
has $________ as of December 2011. All
of the bills are paid.
A motion was made to
approve the treasurer’s report by Karen Hicklin. The motion was seconded by
Robin Westphal and passed unanimously.
President Lightfoot
addressed the need for funds to recognize bereavement and retirements. The president asked for comment from Liz
Cashell who headed a sub-committee with Barb Read and Cindy Grant to discuss a
procedure or have a raise in membership dues to accommodate the need. The three met via e-mail and in person. Cindy Grant and Barb Read commented that no
agreement had been reached. President
Lightfoot suggested we “pass the hat” at the biannual meetings (as has been the
sometime tradition) for bereavement and retirement funds. Discussion ensued. All agreed that this would be the procedure
in this and future meetings.
The motion was
amended to make this collection the treasurer’s responsibility. Liz Cashell motioned and Jackie Thomas
seconded. Unfortunately, no hat was
passed nor funds collected. Funds are still needed for next year’s retirement
recognitions. Motion passed unanimously.
New Business: President Lightfoot brought up the location
of Port Arrowhead for reconsideration.
After a brief group discussion a motion was made by Karen Hicklin and
seconded by Robyn Westphal to remain as the Inn at Grand Glaize for another
year. Several suggested that issues with
their rooms should be brought up to the hotel management. President Lightfoot suggested that each
person with a room complaint could contact the management on their own.
Karen Hicklin
motioned that the Inn at Grand Glaize be the conference location for another
year and Glenda Wolford seconded. Motion
passed unanimously.
Margaret Conroy,
State Librarian, addressed the group regarding the statewide consortium being
formed for state-wide automation system.
She indicated that LSTA funding will be suspended for technology grants
for the next five years so that funds can be redirected to the consortium
project. She also indicated that the
Missouri Public Library Standards manual needs revising. Several from the original group offered to
rework and modernize the manual. Regina
Cooper suggested that the group should be a mix of representatives from all
library sizes. Betty Martin agreed to
post on the listserv for volunteers to serve on the committee which will be
under the umbrella of MLA’s Public Library Standards Committee.
Old Business:
MOREnet Council Report: David
Doenig presented that the MOREnet Council met and he doesn’t anticipate major
changes but does expect a cost increase with the loss of state funding being an
ongoing issue. He stated exciting new
options are coming up. He recommends
Tech Soup as a resource for equipment and software, and discounts on Micro Soft
products are available.
MOREnet Technical
Advisory Council Appointments: This is a
new endeavor of MOREnet to have virtual council headed by Jean Morrison with
Libraries’ IT Department Heads or IT Tech Staff to meet online to discuss emerging
technologies with MOREnet. Jean asked
for technical/IT Department heads to serve on a volunteer basis. Volunteers should contact Jean directly if
they are interested.
Liz Cashell commented
on the MPLD web site and stated that it was “clunky”. She recommended a closed Facebook group. A poll was taken of who had Facebook accounts
and who didn’t. There were a few
directors who still do not participate in Facebook. It was decided that Karen Hicklin, Helen
Rigdon and Patrick Wall will discuss social media options for the group.
Carrie Kline
suggested that MPLD again send a representative to National Legislative Day in
Washington D.C. as she was our last representative. Some discussion
ensued. Glenda Hunt volunteered to go. Various libraries will donate to cover her
expenses. Carrie Kline motioned to send Glenda to this event and Jenny Wray
seconded. All approved.
President Lightfoot
stated that the June 7th & 8th 2012 meeting will be in Chillicothe. The nominating committee for officers will be
Dave Doenig, Robyn Westphal and Ray Hall.
The June 2013 meeting will be held at Joplin. The December meeting will be held on December
6th & 7th, 2012. David Doenig motioned
to approve and Barb Read seconded. Motion passed unanimously.
President Lightfoot
recognized retiring directors: MPLD
Treasurer and Director of Poplar Bluff Library Jackie Thomas will retire in
June 2012. John Merton from Ozark
Regional in October of 2012.
Adjournment: David Doenig made a motion to adjourn and
Helen Rigdon seconded.
Respectfully
submitted,
Cindy Stewart
Grant,Secretary of MPLD 2011-2012
Director, Mound City
Public Library
Missouri Public
Library Directors
Meeting Minutes
from June 3rd, 2011
Best Western,
Moberly, MO
Call to Order:
President Robin Westphal called the meeting to order at 10:30 a.m. There were
41 members in attendance.
Approval of Consent
Agenda and Previous Meeting Minutes: A motion was made by Jim Brown and
seconded by Ray Hall to accept the minutes from the December meeting as
presented. The motion was approved unanimously.
Introductions: President Westphal introduced Helen Rigdon
who now serves as director at Missouri River Regional Library.
New Business: Robin recognized retiring directors, Ken
Rorbach. Sentiments of thanks were
expressed by many and cup cakes were served in celebration of their good work
with Missouri Public Libraries.
Slate of
Officers: The Nominating Committee
(David Doenig, Steve Potter and Mary Beth Revels) listed this slate of officers
for the 2011-2012 terms.
President: Sue Lightfoot (Carrollton Public)
Vice-President: Steve Potter
(Mid-Continent Public)
Treasurer: Jackie Thomas (Popular Bluff Public)
Secretary: Cindy Grant (Mound City Public)
Eva Dunn motioned to
approve the officers and Karen Hicklin seconded. The motion was approved unanimously.
Treasurer's
Report: Hostess Karen Hayden of Little
Dixie Regional Libraries furnished snacks which saved MPLD some money today and
negotiated a good savings at the Inn @ Grand Glaize. Treasurer Thomas noted a $100 distribution in
early February as memorial contribution honoring the passing of Carl
Sandstedt’s wife. Expenses are paid in
full with Best Western. Kent Brown’s annual
retainer of $2,500 is ready to be paid.
Treasurer Jackie Thomas presented
the Treasurer's Report. The organization
has $3,750.06 as of May 1st, 2011. A
motion was made by David Doenig to approve the Treasurer's Report as submitted. Becky Wilcox seconded the motion. The motion
was approved unanimously.
Karen Hicklin posed a
question about Kent Brown’s annual report.
Discussion ensued with a brief show of hands of who had used his
service. 10 or more individuals
indicated they had contacted Kent Brown for legal advice. David Doenig motioned to pay Kent Brown for
his service to MPLD and Becky Wilcox seconded.
The motion approved unanimously.
Treasurer Thomas
noted that the MPLD checking account is currently listed under her own name and
needs to be moved when the new treasurer begins in a year.
Karen Hicklin motioned
for MPLD to provide a memorial gift to Poplar Bluff library in memory of Jackie
Thomas’ husband. Eva Dunn seconded the
motion. The motion was approved
unanimously.
A motion was made by
Helen Rigdon to donate to the Joplin Public Library staff assistance fund for
recent tornado damage.
Liz Cashell proposed
a motion that a line item in the MPLD budget for any future memorial
donations. Treasurer Thomas suggested
that when each library registers for conference there could be a voluntary and
optional place to indicate additional funds would be donated by the
registrant. Discussion ensued with
others providing suggestions and some concerns.
Karen Hicklin suggested a cakes and social/courtesy fund line item. Steve Campbell indicated a concern that not
all libraries would contribute. Barb
Read stated that, as a larger library, she expected to pay into this fund
because the smaller libraries usually cannot afford to. Director Read also expressed potential legal
concerns related to such donations. Treasurer
Thomas reminded the group that some of these donations would be social
responsibilities and not necessarily part of the business of MPLD.
Jim Brown suggested a
committee of two to three to create guidelines for these extra donations and
funds and that this group could present at the December meeting. President Robin Westphal asked for volunteers
who will meet virtually or in person to form a list of suggested budget line
items to address memorial donations, disaster relief, courtesy funds, and create
guidelines for when monies should be distributed. Liz Cashell, Barb Read and Cindy Stewart
Grant answered the call. The motion was
made by Liz Cashell and seconded by Karen Hicklin to create the committee. The
motion was approved unanimously.
Therefore motion was
withdrawn for the gift money to Joplin Public Library. It was suggested that individuals may
donate. A basket was passed around the
tables and cash and personal checks were given by many to support relief
efforts.
Old Business: Director David Doenig reported on the MOREnet
Council Meeting. He stated that 7-11
institutions had left due to new pricing but that 4 had returned. He stated that the organization is doing
well. Early withdrawl fees are now dependent on each library and the reorganization
is progressing. He is expecting the same
quality service and explained that MOREnet serves as a buffer between our
libraries and the telephone companies.
Director Becky Wilcox
reported on the Broadband NOW update.
She reminded the group that the meeting hosts didn’t understand
MOREnet’s role or the structure of MOREnet council with delegates and
alternates serving 1, 2, & 3 yr terms. Currently, 3 directors serve on the
council and all have agreed to stay on and continue to serve. These directors serving are:
David Doenig (1yr)
Waller McGuire (2
yrs)
Cindy Youngblood (3 yrs)
Eva Dunn made a
motion to retain all the current representatives of MPLD on the MOREnet council
and Becky Wilcox seconded. The motion
was approved unanimously.
President Westphal
suggested the summer conference in 2012 be held in Chillicothe and proposed
possible topics of discussion: Marketing
the Library, Record Retention and Social Media.
Adjournment: David Doenig moved to adjourn the meeting.
Ray Hall seconded the motion. The motion was approved unanimously.
Respectfully
submitted,
Cindy Stewart Grant,
Acting Secretary for MPLD
Director, Mound City
Public Library
for
Steven Potter,
Secretary MPLD &
Director,
Mid-Continent Public Libraries
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